SAB Staff Mentorship Pilot Program
UCSC Mentorship Pilot Concept
The UCSC Staff Mentorship Program is a volunteer program that pairs experienced UCSC staff from all campus units with newer staff who are seeking to develop themselves professionally.
The program provides a supportive structure in which participants can cultivate contacts, explore challenges, and enhance effectiveness as they design their personal growth and career paths at UCSC. It also provides the opportunity to gather information, develop peer support, learn more about the function of UCSC, and better understand the UCSC organizational culture and opportunities.
Once pairs are set, mentors and mentees will define the shape and scope of their personal experience. Some pairs may chose more reading suggestions for example, where others may chose to rely exclusively on dialogue. The mentor relationship will technically run for one calendar year.
The Pilot Staff Mentorship Program cycle will run approximately 15 months. The initial pool of mentors for the 2015 - 16 year have been identified. The mentee application call will go out in fall. There will be a process where mentors and mentees mix, and then mentees will interview several mentor possibilities, submit their preferences, and then be matched with a mentor. The mentor mix and match process should be complete by the winter break with mentoring cycle technically running the 2016 calendar year.
Who Can Participate
The program encompasses employees governed by Professional and Support Staff (PSS) and Managers and Senior Professionals (MSP). Mentors are experienced UCSC career employees and well-respected advisors, coaches, and colleagues that guide and challenge, and who are willing to share their experiences.
Mentees are staff members interested in career development governed by Professional and Support Staff (PSS) and Managers and Senior Professionals (MSP) who have relatively fewer years of service. During the first program year, mentee participation is limited to non-represented staff in exempt payroll titles. Employees in exempt titles are paid monthly, do not report hours worked on their timesheet, and are not eligible for overtime pay. An assessment of the first program year will be conducted in early 2017 at which time expanding program participation will be considered.
Eligibility requirements for pilot program participants include:
- Non-represented staff in exempt payroll titles covered by Professional and Support Staff (PSS) and Manager and Senior Professional (MSP) policy
Non-probationary Career or partial-year Career status by the start of the mentee program with a current satisfactory (or better) performance evaluation
Before applying, potential mentees should:
- Obtain supervisor approval; and
- Confirm their job classification with their Staff Human Resources Operations Specialist. A directory is available here, http://shr.ucsc.edu/contact/locate_team.html
How the Program Works
Mentors for the pilot program have been identified through a campus-wide identification process.
- The deadline to apply for the pilot program has been extended to September 30, 2015.
- 20 mentees will be accepted for the pilot program and will be notified shortly after the application deadline. Supervisor approval will be required in order to participate in the pilot program.
- The UCSC Staff Advisory Board wil sponsor a networking event to launch the pilot Mentorship Program cycle, at which time mentors and mentees can meet in an informal setting. Mentees and mentors will receive the date, time, and location of this 'Program Kick-Off Reception' via email.
- Mentees are then expected to arrange meetings in person or by phone with 3 potential mentors. After meeting, mentees and mentors will separately submit their match preferences in ranked order to the UCSC Staff Advisory Board Mentorship Committee. The committee will complete the matching process.
- Once matching is completed, pairs will be notified and the mentoring process will begin January 1, 2016.
Once matched, the mentor and the mentee establish mutually agreeable terms for the mentorship relationship. Mentors and mentees meet together on a established schedule for one calendar year.