SAB By-Laws

FY14 SAB By-Laws

ARTICLE I

Section 1. The name of this organization shall be Staff Advisory Board (SAB) hereinafter referred to as the Board. The Board represents all staff employees of UC Santa Cruz hereinafter referred to as the Staff Assembly.

Section 2. The purpose of the Board shall be to enhance the functioning of the University of California, Santa Cruz, by promoting the interests and well-being of all staff employees as allowed by law and, in cooperation or coordination with the Office of the Chancellor, to support the mission of the University of California, Santa Cruz. This shall be accomplished by fostering respect and cooperation among all members of the UCSC community and promoting communication among staff, administration, faculty and students about university-related issues of mutual concern. This purpose may be accomplished by the following:

  • Provide a forum whereby staff employees at all job levels may discuss university-related issues of mutual concern;
  • Make appropriate appointee recommendations of staff employees to various campuswide committees;
  • Make recommendations on policies, procedures and issues for non-exclusively represented employees;
  • Interview and make recommendations on management hires;
  • Coordinate annual staff appreciation activities in conjunction with the Chancellor's office.

ARTICLE II: Membership

Section 1. Membership. SAB members are nominated and elected at-large annually during spring quarter from the Staff Assembly with the goal of achieving membership, which reflects the diversity of the campus population. Eligible SAB members include all non-exclusively represented career staff employees that have completed probation. The elected Board consists of no less than ten (10) members and no more than fourteen (14) members. The Director of Staff Human Resources or designate is invited to sit with the Board as an ex officio member. Officers of the Council of UC Staff Assemblies (CUCSA), if from the UCSC campus, are invited to sit with the committee as ex officio members.

Section 2. Term of Office. The customary term of office for each member is three (3) years. The term begins on July 1 and ends on June 30.

ARTICLE III: Officers

Section 1. Titles. The officers of the Board shall be a Chair/s, Chair/s-elect, Secretary and other officers that may be nominated and elected by a simple majority (50% plus one) of the Board.

Section 2. Qualifications. Any elected Board member is qualified to be an officer of the Board. Officers shall be nominated and elected annually during spring quarter by the Board members. Each officer shall hold office for one year, and may be elected for a second year.

Section 3. Officers.

a) The Chair/s of the Board is/are chosen by the elected Board members and shall officiate at all meetings of the Board, Board events, appoint committees, and schedule Board meetings.

b) The Chair/s -elect is/are chosen by the elected Board members and shall perform the duties of the treasurer and, in the absence or inability of the Chair, perform the duties of the Chair, and shall assume such additional responsibilities as designated by the Chair.

c) Delegates to the Council of University of California Staff Assemblies (CUCSA). The Board shall designate a principal and secondary Delegate, hereinafter referred to as the Senior and Junior Delegate. The Junior Delegate to CUCSA shall be the Chair of the Board; to serve a two-year term.  If the Chair chooses not to serve as Junior Delegate to CUCSA, the previous Chair shall appoint a designee. At the end of each year the Junior Delegate assumes the Senior Delegate position. If either the Senior or Junior Delegate is unable to attend a CUCSA meeting, another Board member shall be substituted.

ARTICLE IV: Vacancies

Section 1. Chair. In case of the Chair's death, resignation, or separation from employment at UCSC, the Chair/s-elect shall assume the office for the unexpired term. If the Chair/s-elect position becomes vacant because of assuming the Chairship, death, resignation or separation from employment, a new Chair/s-elect shall be nominated and elected by a simple majority (50% plus one) of the Board for the unexpired term.

Section 2. Member. Any Board vacancy caused by death, resignation, or separation from the employment of UCSC during the fiscal year may be filled by the candidate with the next highest number of votes from the last election of Board members. Vacancies occurring at the end of the fiscal year may be filled at the discretion of the Board.

Section 3. Resignation. Any elected Board member may resign at any time by giving written notice of such resignation to the Chair. A Chair's resignation goes to the Chair/s-elect.

Section 4. Removal. An officer of the Board may be removed from office by a two-thirds majority vote of no-confidence by the Board.

ARTICLE V: Meetings

Section 1. Meetings. Board meetings will be held at a time most convenient to a majority of the elected Board members to facilitate maximum attendance. All meetings of the elected Board will be open to the Staff Assembly. Meetings will generally be held once a month or as often as required, but not less than once a month.

Section 2. Quorum of Members. The minimum number of Board members who must be present at the Board meetings for business to be legally transacted shall consist of 50% of the members plus one.

Section 3. Voting. Only elected Board members may vote at meetings. Chair/s do not vote except in the case of a tie. Co-chairs have one vote between them.

Section 4. Release time. A Board member may be granted release time during regular scheduled hours of work to attend committee meetings or functions as designated by the Chancellor.

ARTICLE VI: Nondiscrimination

Section l. The Board shall in no way discriminate against or harass any person employed by or seeking employment with the University of California on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or status as a covered veteran.